United Independent School District Kronos Time Management System

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1 United Independent School District Kronos Time Management System
Welcome to Kronos Training Please pick up a UISD Guideline & submit signature page to PD PRESENTER TECHNOLOGY: Norma Perez Kronos Manager Jose Juan Nuñez & Norma Perez Administrative Services / Data Analyst

2 United Independent School District Kronos Sistema de Manejo del Tiempo
Bienvenidos al Entrenamiento de Kronos Favor de obtener documento titulado “UISD Guideline” y entrege la ultima pagina con su firma PRESENTADORA TECNOLOGÍA: Norma Perez Supervisora de Kronos Jose Juan Nuñez & Norma Perez Servicios Administrativos / Analista de Sistemas [ Buenos Dias – Buenas Tardes ] Damas y Caballeros Y Bienvenidos al Entrenamiento para Empleados de Kronos Nuestra presentacion sera transladada de Ingles a Espanol para segurar que nuestra audencia este confortable y comprendera la explicacion de los funciones que estaremos revisando hoy. Sus preguntas se consideran al final de nuestra presentacion. Ahora comensemos con nuestro enfoque en la pantalla.

3 United Independent School District Kronos Time Management System
Introduction What is Kronos ? Kronos is United ISD’s official time keeping computer system that electronically tracks hours in timecards. Finger Scans are used to verify employee punches at the clock. A Timecard Supervisor (TCS) monitors and edits employee timecards and assigns schedules. Let’s just review Kronos and make sure everyone understands what Kronos is. Every non-exempt employee that gets hired by UISD is required to use Kronos to track their time. Finger scans are also required to make sure no-one else can tamper with your timecard at the clock. (safeguard). The timecard supervisor for PD will monitor and edit timecards for accuracy & assign extra duty schedules.

4 United Independent School District Kronos Time Management System
Introducción ¿Que es Kronos ? Kronos es el sistema de rastreo de tiempo de UISD que calcula horas de tarjetas de marcar El systema lee huellas digitales para verificar el registro de horas del empleado “Timecard Supervisors” se encargan de correjir y mantener las tarjetas de marca y asignar horarios.

5 United Independent School District Kronos Time Management System
PD Dept Changes What has changed with Kronos? [ View Schedule ] function key will be used by PD to view OT assignments. [ PD OT Response ] function key will be used by PD to Accept/Reject OT assignments. [ PD DUTY ] NEW function key will be used by PD to report Special Detail assignments (examples: crime investigation, dispatch, traffic control, bus duty…) When will PD-DUTY start? Effective School Year

6 United Independent School District Kronos Time Management System
PD Dept Changes ¿Que cambios hay en Kronos? Tecla de funciones [ View Schedule ] se oprime para verificar si horas extras han sido asignadas. Tecla de funciones [ PD OT Response ] se oprime para aceptar el horario asignado. Tecla de funciones [ PD DUTY ] opcion NUEVA se oprime para reportar horario asignado. ¿Cuando comiensa este processo? Effectivo Año Escolar

7 United Independent School District Kronos Time Management System
How do I check if I’ve been OFFERED Extra Duty ? Hit [more] to advance to page 2 Hit Function Key #12 [View Schedule] Enter your 4-5 digit emp # and [Enter] What will I see ? Event assigned: Administrative [900] Fine Arts [890] Game [899] Location: [359] = highway 359 (Sac, Fine Arts) [201] = Lindenwood (Central Office, Krueger Field) *if a game doesn’t have “359” or “201”, it’s at the campus Check Current Week Schedule: Enter Badge___ or Swipe your employee ID View Schedule Online Schedule – Doe, Office Fri 6/19: 5:00PM 9:30PM /359////900/ Fri 6/19: 5:00PM 9:00PM /359///890/001/ Fri 6/19: 5:30PM 10:00PM /359///899/002/ /201///899/041/

8 United Independent School District Kronos Time Management System
UISD will provide security for non-uisd events at the SAC and Krueger Field. [ 359 ] [ 201 ] Schedules will have a proceeding code Non-uisd: LISD [ 4 ] CITY [ 5 ] Event always: Administrative [900] Location: [359] = highway SAC [201] = Lindenwood -- Krueger Field View Schedule Online Schedule – Doe, Office Fri 6/19: 5:00PM 9:30PM 4/359////900/ 5/201////900/

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¿Como verifico si me OFRESEN Horas Extras ? Oprima tecla [more] y advance a pajina 2 Oprima tecla azul #12 [View Schedule] Incopore su # de empleado y oprima [Enter] ¿Que veré ? Evento asignado: Administrativo [900] Departamento “Fine Arts” [890] Partido Atletico [899] Sitio: [359] = carretera 359 (Sac, Fine Arts) [201] = Lindenwood (Oficina Central, Campo Krueger) *un partido atletico sin code “359” o 201, se localiza en esa escuela Verifiqué Horario de Semana Corriente: Enter Badge___ o Pase su tarjeta de empleo View Schedule Online Schedule – Doe, Office Fri 6/19: 5:00PM 9:30PM /359////900/ Fri 6/19: 5:00PM 9:00PM /359///890/001/ Fri 6/19: 5:30PM 10:00PM /359///899/002/ /201///899/041/

10 United Independent School District Kronos Time Management System
UISD provee seguridad para otros eventos en el SAC y Campo Krueger. [ 359 ] [ 201 ] Horarios tendran el sigiente code Fuera del districto uisd: LISD [ 4 ] CIUDAD [ 5 ] Evento siempre sera: Administrativo [900] Sitio: [359] = carretera SAC [201] = Lindenwood – Campo Krueger View Schedule Online Schedule – Doe, Office Fri 6/19: 5:00PM 9:30PM 4/359////900/ 5/201////900/

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How do I ACCEPT Extra Duty ? Hit [more] to advance to page 2 Hit Function Key # 13 [PD OT Response] Enter your 4-5 digit emp # and [enter] Place your finger on sensor What will I see ? Current Week: or Swipe your employee ID Enter Badge___ Select [Current Pay Period] Approve Timecard Online Select Time Period Previous Pay Period Current Pay Period Next Pay Period Today Yesterday Week to Date Last Week

12 United Independent School District TIMECARD VIEW
How do I ACCEPT Extra Duty ? for the Current Week: You have now ACCEPTED the Extra Duty for the Current Week Approve Timecard Online Doe, Officer Current Pay Period Mon 2/12 7a 2:15pm Mon 2/12 3:15p 5p Shift Total: 9.00 Tue 2/13 7a 5p Shift Total: 9.00 Wed 2/14 7:15a 4:30p Wed 2/14 4:40p 10p Shift Total:14.58 Approve Timecard Successfully Approved. Use the scroll buttons to scroll down to see APPROVE Hit [enter] Use the (Esc)ape button to exit Approval View

13 United Independent School District TIMECARD VIEW
How do I REJECT Extra Duty ? for the Current Week: Accept the schedule first. Repeat the process and the screen will now display the following… You have now REJECTED the Extra Duty for the Current Week Approval Removed. Approve Timecard Online Doe, Officer Current Pay Period Mon 2/12 7a 2:15pm Mon 2/12 3:15p 5p Shift Total: 9.00 Tue 2/13 7a 5p Shift Total: 9.00 Wed 2/14 7:15a 4:30p Wed 2/14 4:40p 10p Shift Total:14.58 Remove Approval Use the scroll buttons to scroll down to see REMOVE APPROVAL Hit [enter] Use the (Esc)ape button to exit Approval View

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¿ Como ACEPTO el horario de Horas Extra ? Oprima tecla [more] y advance a pajina 2 Oprima tecla azul # 13 [PD OT Response] Incopore su # de empleado y oprima [enter] Ponga su dedo en el sensor Que veré ? Semana Corriente: o Pase su tarjeta de empleo Enter Badge___ Oprima tecla azul [Current Pay Period] Approve Timecard Online Select Time Period Previous Pay Period Current Pay Period Next Pay Period Today Yesterday Week to Date Last Week

15 United Independent School District TIMECARD VIEW
¿ Como ACEPTO el horario de Horas Extra ? para la Semana Corriente: Con eso ha ACEPTADO Horas Extras Para la Seman Corriente Approve Timecard Online Doe, Officer Current Pay Period Mon 2/12 7a 2:15pm Mon 2/12 3:15p 5p Shift Total: 9.00 Tue 2/13 7a 5p Shift Total: 9.00 Wed 2/14 7:15a 4:30p Wed 2/14 4:40p 10p Shift Total:14.58 Approve Timecard Successfully Approved. Use los botones de flecha para bajar la vista y aprobar “APPROVE “ Oprima [enter] Use el boton (Esc)ape al terminar

16 United Independent School District TIMECARD VIEW
Como puedo NEGAR Horas Extras ? para la semana Corriente : Primero Acepte el horario. Repite el processo y la pantalla ahora demonstrara lo sigiente… Usted ha NEGADO las Horas Extras de la semana Corriente Approval Removed. Approve Timecard Online Doe, Officer Current Pay Period Mon 2/12 7a 2:15pm Mon 2/12 3:15p 5p Shift Total: 9.00 Tue 2/13 7a 5p Shift Total: 9.00 Wed 2/14 7:15a 4:30p Wed 2/14 4:40p 10p Shift Total:14.58 Remove Approval Use los botones de flecha para bajar la vista REMOVE APPROVAL Oprima [enter] Use el boton (Esc)ape al terminar

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How do I REPORT for Extra Duty ? Upon ARRIVAL to Location: Hit Function Key # 7 “Organization Xfer” Enter Organization # [899 athletics, 890 Fine Arts, 900 Administrative] and hit the [Enter] key 3. Enter your Emp # using the numeric key pad and hit the [Enter] key What will I see ? a.) “Accepted” location b.) your name c.) Assignment you’re reporting to d.) Time and Date you began your shift Labor Transfer… Organization FINE ARTS Enter Badge Accepted Labor Transfer Officer Doe Labor Account 890 07:00 p.m. Fri Sept-4-09

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¿Como me REPORTO para la Asignacion de Horas Extra ? al LLEGAR al sitio: Oprima tecla azul # 7 “Organization Xfer” Incopore la code del evento “Organization #” [899 athletico, 890 “Fine Arts”, 900 Administrativo] y oprima [Enter] 3. Incopore su # de empleado y oprima [enter] ¿Que veré ? a.) asignacion aceptada “Accepted” b.) su nombre c.) Sitio reportado [890] d.) fecha y hora al reportarse Labor Transfer… Organization FINE ARTS Enter Badge Accepted Labor Transfer Officer Doe Labor Account 890 07:00 p.m. Fri Sept-4-09

19 United Independent School District Kronos Time Management System
What will my timecard look like? Employee reported to 890 “Fine Arts” as assigned but… Punched Early (scheduled at 5:30pm)

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¿Como se refleja la actividad en mi tarjeta de marca? El empleado se registro en departamento 890 “Fine Arts” como asignado pero… Se reporto antes de tiempo “Early In” (el horario asignado fue para la 5:30pm)

21 United Independent School District Kronos Time Management System
OFFERED This is the “Overtime Status” report. It has 3 Sections. . .Overtime WORKED Did YOU : 1. [A]ccept 2. [R]efuse RESPONSE 3. [I]gnore

22 United Independent School District Kronos Time Management System

23 United Independent School District Kronos Time Management System
OFRECIDAS Presento el reporte “Overtime Status” Con 3 Sectiones. . .Horas Extras TRABAJADAS USTED las : 1. [A]ccepto 2. [R]echaso 3. [I]gnoro RESPUESTA

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How do I report to special detail ? PD DUTY Hit [more] to advance to page 2 Hit Function Key #14 [PD Duty] Enter duty code # [Enter] Enter your 4-5 digit emp # [Enter] What will I see ? “PD DUTY” code: Start Date & Time: At the end of PD DUTY, upon arrival to your Home Campus: Perform [Organization Transfer] back to your Home Campus. Use function with correct “Duty Code”: Labor Transfer… Organization PD DUTY Enter Badge or Swipe your employee ID Accepted Labor Transfer Officer Doe Labor Account # 07:00 p.m. Fri Sept-4-09

26 United Independent School District Kronos Time Management System
Como reporto una asignación especial ? PD DUTY Oprima [more] y advance a pajina 2 Oprima tecla #14 [PD Duty] <enter> Incopore la clave de asignación <enter> Incopore su # de empleado <enter> Que vere ? “PD DUTY” clave: Hora de comienso: Al completar su Asignación Especial, regrese a su Escuela Asignada: Oprima [Organization Transfer] use la clave de su Escuela Asignada. Use la clave corecta “Duty Code”: Labor Transfer… Organization PD DUTY Enter Badge o Pase su tarjeta de empleo Accepted Labor Transfer Officer Doe Labor Account # 07:00 p.m. Fri Sept-4-09

27 United Independent School District
Kronos Clock Extra Duty can now be: Offered and viewed on the clock (schedule) Accepted by you electronically (approval) Reported on your timecard (punch) View Schedule PD OT Response Organization Xfer

28 United Independent School District
Kronos Clock Horas Extras se: Ofrecen y se reflejan en la pantalla del reloj (horario) Aceptan electronica-mente via el reloj (aprovado) Registran en su tarjeta de marca (ponchada) View Schedule PD OT Response Organization Xfer

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Any Questions?

30 United Independent School District Kronos Time Management System
Algunas Preguntas?

31 "Cheat Sheets" 3. Hit [ESC] key
OT Assignments Press [more] Press [View Schedule] weekday mm/dd: (start – end) non-uisd/ location /// event / campus/ Non-uisd: 4 = LISD 5 = CITY /359/ = SAC - FineArts /201/ = Lindenwood - Krueger / / = Campus - Dept ///890/ = Fine Arts ///899/ = Athletic ///900/ = Administrative /001/ = UHS /002/ = USHS /003/ = AHS /009/ = LBJ /041/ = UMS /043/ = USMS /044/ = SGMS /045/ = WMS /046/ = CMS /047/ = LOMS /048/ = TMS /053/ = AGMS /054/ = LBV 3. Hit [ESC] key OT Response Press [more] Press [PD OT Response] 3. Press [Current Pay Period] ACCEPT OT: ……4a. Scroll Down Approve DECLINE OT: …….Approve first (steps 1-6) …….Repeat 1-3 & continue 4b. Scroll Down Remove Hit ( Enter ) Hit [ESC] key PD DUTY special detail Press [more] Press [PD Duty] Enter [duty #] …[ 1 ] = Crime Investigation …[ 2 ] = Dispatch …[ 3 ] = Traffic Control …[ 4 ] = Tutorials …[ 5 ] = Step Bus Duty …[ 6 ] = Training Duty Enter [Employee#] At the end of PD Duty Press [Organization Xfer] Back to your Home Campus# time location event campus(es) "Cheat Sheets"

32 "Indicios" 3. Oprima boton [ESC]
Horas Extras Ofrecidas Oprima [more] Oprima [View Schedule] Dia mm/dd: (comienso – termina) no-uisd/ sitio /// evento / escuela/ No-uisd: 4 = LISD 5 = CIUDAD /359/ = SAC – Dept FineArts /201/ = Lindenwood - Krueger / / = Escuela - Departamento ///890/ = Departamento Fine Arts ///899/ = Partido Atletico ///952/ = Administrativo /001/ = UHS /002/ = USHS /003/ = AHS /009/ = LBJ /041/ = UMS /043/ = USMS /044/ = SGMS /045/ = WMS /046/ = CMS /047/ = LOMS /048/ = TMS /053/ = AGMS /054/ = LBV 3. Oprima boton [ESC] Respuesta a horas extras Oprima [more] Oprima [PD OT Response] 3. Oprima [Current Pay Period] ACCEPTO Horas Extras: ……4a. Bajo la Vista Approve NEGO Horas Extras: …….Aprueve (puntos 1-6) …….Repita 1-3 & continue 4b. Bajo la Vista Remove Oprima boton ( Enter ) Oprima boton [ESC] PD DUTY asignacion especial Oprima [more] Oprima [PD Duty] Anote la code [duty #] …[ 1 ] = Investigacion Criminal …[ 2 ] = Despacho …[ 3 ] = Control de Trafico …[ 4 ] = Estudios “Tutorials” …[ 5 ] = Step Autobus …[ 6 ] = Entrenamiento Anote su code de [Empleado] Al fin de su asignacion Oprima [Organization Xfer] Al regresar a su escuela asignada hora sitio evento escuela(s) "Indicios"