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United Independent School District Kronos Time Management System PRESENTER TECHNOLOGY:Norma Perez Kronos Manager Jose Juan Nuñez & Norma Perez Administrative.

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Presentación del tema: "United Independent School District Kronos Time Management System PRESENTER TECHNOLOGY:Norma Perez Kronos Manager Jose Juan Nuñez & Norma Perez Administrative."— Transcripción de la presentación:

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2 United Independent School District Kronos Time Management System PRESENTER TECHNOLOGY:Norma Perez Kronos Manager Jose Juan Nuñez & Norma Perez Administrative Services / Data Analyst Welcome to Kronos Training Please pick up a UISD Guideline & submit signature page to PD

3 United Independent School District Kronos Sistema de Manejo del Tiempo PRESENTADORA TECNOLOGÍA: Norma Perez Supervisora de Kronos Jose Juan Nuñez & Norma Perez Servicios Administrativos / Analista de Sistemas Bienvenidos al Entrenamiento de Kronos Favor de obtener documento titulado UISD Guideline y entrege la ultima pagina con su firma

4 United Independent School District Kronos Time Management System What is Kronos ? Kronos is United ISDs official time keeping computer system that electronically tracks hours in timecards. Kronos is United ISDs official time keeping computer system that electronically tracks hours in timecards. Finger Scans are used to verify employee punches at the clock. Finger Scans are used to verify employee punches at the clock. A Timecard Supervisor (TCS) monitors and edits employee timecards and assigns schedules. A Timecard Supervisor (TCS) monitors and edits employee timecards and assigns schedules. Introduction

5 United Independent School District Kronos Time Management System ¿Que es Kronos ? Kronos es el sistema de rastreo de tiempo de UISD que calcula horas de tarjetas de marcar Kronos es el sistema de rastreo de tiempo de UISD que calcula horas de tarjetas de marcar El systema lee huellas digitales para verificar el registro de horas del empleado El systema lee huellas digitales para verificar el registro de horas del empleado Timecard Supervisors se encargan de correjir y mantener las tarjetas de marca y asignar horarios. Timecard Supervisors se encargan de correjir y mantener las tarjetas de marca y asignar horarios. Introducción

6 United Independent School District Kronos Time Management System What has changed with Kronos? [ View Schedule ] function key will be used by PD to view OT assignments. [ View Schedule ] function key will be used by PD to view OT assignments. [ PD OT Response ] function key will be used by PD to Accept/Reject OT assignments. [ PD OT Response ] function key will be used by PD to Accept/Reject OT assignments. [ PD DUTY ] NEW function key will be used by PD to report Special Detail assignments (examples: crime investigation, dispatch, traffic control, bus duty…) [ PD DUTY ] NEW function key will be used by PD to report Special Detail assignments (examples: crime investigation, dispatch, traffic control, bus duty…) When will PD-DUTY start? Effective School Year PD Dept Changes

7 United Independent School District Kronos Time Management System ¿ Que cambios hay en Kronos? Tecla de funciones [ View Schedule ] se oprime para verificar si horas extras han sido asignadas. Tecla de funciones [ View Schedule ] se oprime para verificar si horas extras han sido asignadas. Tecla de funciones [ PD OT Response ] se oprime para aceptar el horario asignado. Tecla de funciones [ PD OT Response ] se oprime para aceptar el horario asignado. Tecla de funciones [ PD DUTY ] opcion NUEVA se oprime para reportar horario asignado. Tecla de funciones [ PD DUTY ] opcion NUEVA se oprime para reportar horario asignado. ¿Cuando comiensa este processo? Effectivo Año Escolar PD Dept Changes

8 How do I check if Ive been OFFERED Extra Duty ? 1. Hit [more] to advance to page 2 2. Hit Function Key #12 [View Schedule] 3. Enter your 4-5 digit emp # and [Enter] What will I see ? Event assigned: Administrative [900] Administrative [900] Fine Arts [890] Fine Arts [890] Game [899] Game [899]Location: [359] = highway 359 (Sac, Fine Arts) [359] = highway 359 (Sac, Fine Arts) [201] = Lindenwood (Central Office, Krueger Field) [201] = Lindenwood (Central Office, Krueger Field) *if a game doesnt have 359 or 201, its at the campus Check Current Week Schedule: Check Current Week Schedule: View Schedule Online Schedule – Doe, Office Fri 6/19:5:00PM 9:30PM /359////900/ Fri 6/19:5:00PM 9:00PM /359///890/001/ Fri 6/19: 5:30PM 10:00PM /359///899/002/ /201///899/041/ Enter Badge___ or Swipe your employee ID United Independent School District Kronos Time Management System

9 UISD will provide security for non-uisd events at the SAC and Krueger Field. [ 359 ] [ 201 ] Schedules will have a proceeding code Non-uisd: LISD [ 4 ] CITY [ 5 ] Event always: Administrative [900] Location: [359] = highway SAC [359] = highway SAC [201] = Lindenwood -- Krueger Field [201] = Lindenwood -- Krueger Field View Schedule Online Schedule – Doe, Office Fri 6/19:5:00PM 9:30PM 4/359////900/ 5/201////900/ United Independent School District Kronos Time Management System

10 ¿Como verifico si me OFRESEN Horas Extras ? 1. Oprima tecla [more] y advance a pajina 2 2. Oprima tecla azul #12 [View Schedule] 3. Incopore su # de empleado y oprima [Enter] ¿Que veré ? Evento asignado: Administrativo [900] Administrativo [900] Departamento Fine Arts [890] Departamento Fine Arts [890] Partido Atletico [899] Partido Atletico [899]Sitio: [359] = carretera 359 (Sac, Fine Arts) [359] = carretera 359 (Sac, Fine Arts) [201] = Lindenwood (Oficina Central, Campo Krueger) [201] = Lindenwood (Oficina Central, Campo Krueger) *un partido atletico sin code 359 o 201, se localiza en esa escuela Verifiqué Horario de Semana Corriente: Verifiqué Horario de Semana Corriente: View Schedule Online Schedule – Doe, Office Fri 6/19:5:00PM 9:30PM /359////900/ Fri 6/19:5:00PM 9:00PM /359///890/001/ Fri 6/19: 5:30PM 10:00PM /359///899/002/ /201///899/041/ Enter Badge___ o Pase su tarjeta de empleo United Independent School District Kronos Time Management System

11 UISD provee seguridad para otros eventos en el SAC y Campo Krueger. [ 359 ] [ 201 ] Horarios tendran el sigiente code Fuera del districto uisd: LISD [ 4 ] CIUDAD [ 5 ] Evento siempre sera: Administrativo [900] Sitio: [359] = carretera SAC [359] = carretera SAC [201] = Lindenwood – Campo Krueger [201] = Lindenwood – Campo Krueger View Schedule Online Schedule – Doe, Office Fri 6/19:5:00PM 9:30PM 4/359////900/ 5/201////900/ United Independent School District Kronos Time Management System

12 Approve Timecard Online Select Time Period Previous Pay PeriodCurrent Pay Period Next Pay PeriodToday YesterdayWeek to Date Last Week How do I ACCEPT Extra Duty ? 1. Hit [more] to advance to page 2 2. Hit Function Key # 13 [PD OT Response] 3. Enter your 4-5 digit emp # and [enter] 4. Place your finger on sensor What will I see ? Select [Current Pay Period] or Swipe your employee ID Current Week: United Independent School District Kronos Time Management System Enter Badge___

13 Approve Timecard Online Doe, Officer Current Pay Period Mon 2/127a 2:15pm Mon 2/123:15p5pShift Total: 9.00 Tue 2/137a5pShift Total: 9.00 Wed 2/147:15a4:30p Wed 2/144:40p10p Shift Total:14.58 Approve Use the scroll buttons to scroll down to see APPROVE Hit [enter] Timecard Successfully Approved. Use the (Esc)ape button to exit Approval View You have now ACCEPTED the Extra Duty for the Current Week United Independent School District TIMECARD VIEW How do I ACCEPT Extra Duty ? for the Current Week:

14 Approve Timecard Online Doe, Officer Current Pay Period Mon 2/127a 2:15pm Mon 2/123:15p5pShift Total: 9.00 Tue 2/137a5pShift Total: 9.00 Wed 2/147:15a4:30p Wed 2/144:40p10p Shift Total:14.58 Remove Approval Use the scroll buttons to scroll down to see REMOVE APPROVAL Hit [enter] Approval Removed. Use the (Esc)ape button to exit Approval View You have now REJECTED the Extra Duty for the Current Week United Independent School District TIMECARD VIEW How do I REJECT Extra Duty ? for the Current Week: Accept the schedule first. Repeat the process and the screen will now display the following…

15 Approve Timecard Online Select Time Period Previous Pay PeriodCurrent Pay Period Next Pay PeriodToday YesterdayWeek to Date Last Week ¿ Como ACEPTO el horario de Horas Extra ? 1. Oprima tecla [more] y advance a pajina 2 2. Oprima tecla azul # 13 [PD OT Response] 3. Incopore su # de empleado y oprima [enter] 4. Ponga su dedo en el sensor Que veré ? Oprima tecla azul [Current Pay Period] o Pase su tarjeta de empleo Semana Corriente: United Independent School District Kronos Time Management System Enter Badge___

16 Approve Timecard Online Doe, Officer Current Pay Period Mon 2/127a 2:15pm Mon 2/123:15p5pShift Total: 9.00 Tue 2/137a5pShift Total: 9.00 Wed 2/147:15a4:30p Wed 2/144:40p10p Shift Total:14.58 Approve Use los botones de flecha para bajar la vista y aprobar APPROVE Oprima [enter] Timecard Successfully Approved. Use el boton (Esc)ape al terminar Con eso ha ACEPTADO Horas Extras Para la Seman Corriente United Independent School District TIMECARD VIEW ¿ Como ACEPTO el horario de Horas Extra ? para la Semana Corriente:

17 Approve Timecard Online Doe, Officer Current Pay Period Mon 2/127a 2:15pm Mon 2/123:15p5pShift Total: 9.00 Tue 2/137a5pShift Total: 9.00 Wed 2/147:15a4:30p Wed 2/144:40p10p Shift Total:14.58 Remove Approval Use los botones de flecha para bajar la vista REMOVE APPROVAL Oprima [enter] Approval Removed. Use el boton (Esc)ape al terminar Usted ha NEGADO las Horas Extras de la semana Corriente United Independent School District TIMECARD VIEW Como puedo NEGAR Horas Extras ? para la semana Corriente : Primero Acepte el horario. Repite el processo y la pantalla ahora demonstrara lo sigiente…

18 United Independent School District Kronos Time Management System How do I REPORT for Extra Duty ? Upon ARRIVAL to Location: Upon ARRIVAL to Location: 1. Hit Function Key # 7 Organization Xfer 2. Enter Organization # [899 athletics, 890 Fine Arts, 900 Administrative] [899 athletics, 890 Fine Arts, 900 Administrative] and hit the [Enter] key and hit the [Enter] key 3. Enter your Emp # using the numeric key pad and hit the [Enter] key What will I see ? a.) Accepted location b.) your name c.) Assignment youre reporting to d.) Time and Date you began your shift Accepted Labor Transfer Officer Doe Labor Account :00 p.m. Fri Sept-4-09 Labor Transfer… Organization FINE ARTS Enter Badge 999

19 United Independent School District Kronos Time Management System ¿Como me REPORTO para la Asignacion de Horas Extra ? al LLEGAR al sitio: al LLEGAR al sitio: 1. Oprima tecla azul # 7 Organization Xfer 2. Incopore la code del evento Organization # [899 athletico, 890 Fine Arts, 900 Administrativo] [899 athletico, 890 Fine Arts, 900 Administrativo] y oprima [Enter] y oprima [Enter] 3. Incopore su # de empleado y oprima [enter] ¿Que veré ? a.) asignacion aceptada Accepted b.) su nombre c.) Sitio reportado [890] d.) fecha y hora al reportarse Accepted Labor Transfer Officer Doe Labor Account :00 p.m. Fri Sept-4-09 Labor Transfer… Organization FINE ARTS Enter Badge 999

20 United Independent School District Kronos Time Management System What will my timecard look like? Employee reported to 890 Fine Arts as assigned but… Punched Early (scheduled at 5:30pm)

21 United Independent School District Kronos Time Management System ¿Como se refleja la actividad en mi tarjeta de marca? El empleado se registro en departamento 890 Fine Arts como asignado pero… Se reporto antes de tiempo Early In (el horario asignado fue para la 5:30pm)

22 United Independent School District Kronos Time Management System 1. [A]ccept This is the Overtime Status report. It has 3 Sections...Overtime Did YOU : OFFERED WORKED RESPONSE 2. [R]efuse 3. [I]gnore

23 United Independent School District Kronos Time Management System

24 1. [A]ccepto Presento el reporte Overtime Status Con 3 Sectiones...Horas Extras USTED las : OFRECIDAS TRABAJADAS RESPUESTA 2. [R]echaso 3. [I]gnoro

25 United Independent School District Kronos Time Management System

26 How do I report to special detail ? PD DUTY 1. Hit [more] to advance to page 2 2. Hit Function Key #14 [PD Duty] 3. Enter duty code # [Enter] 4. Enter your 4-5 digit emp # [Enter] What will I see ? PD DUTY code: Start Date & Time: At the end of PD DUTY, upon arrival to your Home Campus: Perform [Organization Transfer] back to your Home Campus. Use function with correct Duty Code: Use function with correct Duty Code: Accepted Labor Transfer Officer Doe Labor Account # 07:00 p.m. Fri Sept-4-09 or Swipe your employee ID United Independent School District Kronos Time Management System Labor Transfer… Organization PD DUTY Enter Badge 999

27 Como reporto una asignación especial ? PD DUTY 1. Oprima [more] y advance a pajina 2 2. Oprima tecla #14 [PD Duty] 2. Oprima tecla #14 [PD Duty] 3. Incopore la clave de asignación 3. Incopore la clave de asignación 4. Incopore su # de empleado 4. Incopore su # de empleado Que vere ? PD DUTY clave: Hora de comienso: Al completar su Asignación Especial, regrese a su Escuela Asignada: Oprima [Organization Transfer] use la clave de su Escuela Asignada. Use la clave corecta Duty Code: Use la clave corecta Duty Code: Accepted Labor Transfer Officer Doe Labor Account # 07:00 p.m. Fri Sept-4-09 o Pase su tarjeta de empleo United Independent School District Kronos Time Management System Labor Transfer… Organization PD DUTY Enter Badge 999

28 United Independent School District Kronos Clock Extra Duty can now be: 1. Offered and viewed on the clock (schedule) 2. Accepted by you electronically (approval) 3. Reported on your timecard (punch) View Schedule PD OT Response Organization Xfer

29 United Independent School District Kronos Clock Horas Extras se: 1. Ofrecen y se reflejan en la pantalla del reloj (horario) 2. Aceptan electronica- mente via el reloj (aprovado) 3. Registran en su tarjeta de marca (ponchada) View Schedule PD OT Response Organization Xfer

30 United Independent School District Kronos Time Management System Any Questions?

31 Algunas Preguntas?

32 1 Press [ more ] 2. Press [ View Schedule ] OT Assignments 1. Press [ more ] 2. Press [ View Schedule ] weekday mm/dd: (start – end) non- uisd / location /// event / campus/ Non-uisd: 4 = LISD5 = CITY /359/ = SAC - FineArts /201/ = Lindenwood - Krueger / / = Campus - Dept ///890/ = Fine Arts ///899/ = Athletic ///900/ = Administrative /001/ = UHS /002/ = USHS /003/ = AHS /009/ = LBJ /041/ = UMS /043/ = USMS /044/ = SGMS /045/ = WMS /046/ = CMS /047/ = LOMS /048/ = TMS /053/ = AGMS /054/ = LBV 3. Hit [ESC] key 3. Hit [ESC] key 1. Press [ more ] 2. Press [ PD OT Response ] 3. Press [ Current Pay Period ] OT Response 1. Press [ more ] 2. Press [ PD OT Response ] 3. Press [ Current Pay Period ] ……4a. Scroll Down ACCEPT OT: ……4a. Scroll Down Approve OT: Approve first (steps 1-6) …….Repeat 1-3 & continue DECLINE OT: …….Approve first (steps 1-6) …….Repeat 1-3 & continue 4b. Scroll Down 5. Hit ( Enter ) 6. Hit [ESC] key 4b. Scroll Down Remove 5. Hit ( Enter ) 6. Hit [ESC] key 1. Press [ more ] 2. Press [PD Duty] 3. Enter [ = Crime Investigation …[ ] = Dispatch …[ ] = Traffic Control …[ ] = Tutorials …[ ] = Step Bus Duty …[ ] = Training Duty 4. Enter [Employee#] PD DUTY special detail 1. Press [ more ] 2. Press [PD Duty] 3. Enter [duty #] …[ 1 ] = Crime Investigation …[ 2 ] = Dispatch …[ 3 ] = Traffic Control …[ 4 ] = Tutorials …[ 5 ] = Step Bus Duty …[ 6 ] = Training Duty 4. Enter [Employee#] At the end of PD Duty Press [Organization Xfer] Back to your Home Campus# time

33 1Oprima [ more ] 2. Oprima [ View Schedule ] Horas Extras Ofrecidas 1. Oprima [ more ] 2. Oprima [ View Schedule ] Dia mm/dd: (comienso – termina) no-uisd / sitio /// evento / escuela/ No-uisd: 4 = LISD 5 = CIUDAD /359/ = SAC – Dept FineArts /201/ = Lindenwood - Krueger / / = Escuela - Departamento ///890/ = Departamento Fine Arts ///899/ = Partido Atletico ///952/ = Administrativo /001/ = UHS /002/ = USHS /003/ = AHS /009/ = LBJ /041/ = UMS /043/ = USMS /044/ = SGMS /045/ = WMS /046/ = CMS /047/ = LOMS /048/ = TMS /053/ = AGMS /054/ = LBV 3. Oprima boton [ESC] 3. Oprima boton [ESC] 1.Oprima [ more ] 2. Oprima [ PD OT Response ] 3. Oprima [ Current Pay Period ] Respuesta a horas extras 1. Oprima [ more ] 2. Oprima [ PD OT Response ] 3. Oprima [ Current Pay Period ] ……4a. Bajo la Vista ACCEPTO Horas Extras: ……4a. Bajo la Vista Approve Horas Extras: Aprueve (puntos 1-6) …….Repita 1-3 & continue NEGO Horas Extras: …….Aprueve (puntos 1-6) …….Repita 1-3 & continue 4b. Bajo la Vista 5. Oprima boton ( Enter ) 6. Oprima boton [ESC] 4b. Bajo la Vista Remove 5. Oprima boton ( Enter ) 6. Oprima boton [ESC] 1.Oprima [more] 2. Oprima [PD Duty] 3. Anote la code [ = Investigacion Criminal …[ ] = Despacho …[ ] = Control de Trafico …[ ] = Estudios Tutorials …[ ] = Step Autobus …[ ] = Entrenamiento 4. Anote su code de [Empleado] PD DUTY asignacion especial 1. Oprima [more] 2. Oprima [PD Duty] 3. Anote la code [duty #] …[ 1 ] = Investigacion Criminal …[ 2 ] = Despacho …[ 3 ] = Control de Trafico …[ 4 ] = Estudios Tutorials …[ 5 ] = Step Autobus …[ 6 ] = Entrenamiento 4. Anote su code de [Empleado] Al fin de su asignacion Oprima [Organization Xfer] Al regresar a su escuela asignada hora


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