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United Independent School District Kronos Time Management System PRESENTERS PAYROLL:Rosa CabelloAssistant Director Accounting TECHNOLOGY:Norma PerezKronos.

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Presentación del tema: "United Independent School District Kronos Time Management System PRESENTERS PAYROLL:Rosa CabelloAssistant Director Accounting TECHNOLOGY:Norma PerezKronos."— Transcripción de la presentación:

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2 United Independent School District Kronos Time Management System PRESENTERS PAYROLL:Rosa CabelloAssistant Director Accounting TECHNOLOGY:Norma PerezKronos System Support Jose Juan Nuñez & Norma Perez Systems Analyst / Data Analysts Welcome to Kronos Employee Training

3 United Independent School District Kronos Sistema de Manejo del Tiempo PRESENTADORES NÓMINA: Rosa Cabello Asistente de Director de Contabilidad TECNOLOGÍA: Norma Perez Supervisora de Kronos Jose Juan Nuñez & Norma Perez Servicios Administrativos / Analista de Sistemas Bienvenidos al Entrenamiento para Empleados usando Kronos

4 United Independent School District Kronos Time Management System What is Kronos ? Kronos is United ISDs time keeping system. Kronos is United ISDs time keeping system. Benefit:tracks all hours worked calculates comp time & overtime provides security thru finger scans Who is required to use Kronos? Classified employees non-exempt from Overtime Rules Classified employees non-exempt from Overtime Rules a. Para-professionals (earn comp time) b. Auxiliary(earn overtime pay) c. Part-time employees Introduction

5 United Independent School District Kronos Time Management System ¿Que es Kronos ? Kronos es el sistema de rastreo de tiempo de UISD. Kronos es el sistema de rastreo de tiempo de UISD. Beneficio:calcula horas de tarjetas de marcar mantiene horas extras y tiempo compensatorio seguridad con verificacion de huellas ¿A quién se le requiere que use Kronos? Empleados Classificados no extán exentos de Tiempo Extra. Empleados Classificados no extán exentos de Tiempo Extra. a. Para-profesionales (acomulan tiempo compensatorio) b. Auxiliares (trabajan tiempo extra) c. Empleados de Medio-Tiempo (Part-time) Introducción

6 United Independent School District Kronos Time Management System What has changed with Kronos? Real Time information available on the clock Real Time information available on the clock a. View recorded Timecard Punches how many hours have I worked? how many hours have I worked? did the clock record my punch? b. View current Comp & Leave time Balances how much comp time do I have? how much comp time do I have? how many leave days do I have available? Global Verification at ALL locations Global Verification at ALL locations a. Finger scan required to enter a punch at ALL clocks b. Finger scan required to view totals Upgrade Functions

7 United Independent School District Kronos Time Management System ¿Que ha cambiado en el sistema Kronos? Informacion en Tiempo Actual esta disponible en la pantalla del reloj Informacion en Tiempo Actual esta disponible en la pantalla del reloj a. Horas registradas en su tarjeta de marca ¿cuantas horas e trabajado?¿cuantas horas e trabajado? ¿registro mis horas el reloj?¿registro mis horas el reloj? b. Balance de horas compensatorias y tiempo de permiso leave time ¿cuantas horas compensatorias tengo? ¿cuantas horas compensatorias tengo? ¿cuantos dias tengo de permiso (leave time)?¿cuantos dias tengo de permiso (leave time)? Verificacion dentro el districto en TODAS las ubicaciones Verificacion dentro el districto en TODAS las ubicaciones a. la registracion de horas reqiere verificacion de la huella digital b. para ver totales, se reqiere verificacion de la huella digital Funciones Renovadas

8 United Independent School District Kronos Clocks - Locations High SchoolsMiddle SchoolsElementary Schools Central AdministrationSAC / Fine Arts Food Service Transportation Compounds Instruction Hwy359 Service Center Police Department (3) clocks 1 office 1 custodian 1 cafeteria (2) clocks 1 office 1 cafeteria (2) clocks 1 office 1 cafeteria (4) clocks 1 Fine Arts 1 Meeting Room 1 SAC 1 Athletics Ofc 1 Krueger Field (1) clock Brantley Hall (4) Clocks 2 North 2 South (2) clocks (2) clocks (1) Clock at Warehouse Purchasing (2) clocks at Facilities (1) Clock at * Hr dept * Tech. Ofc * IT * MIS * Central Ofc * Fed Prog * Student Services * Risk Mgmt JJ Nunez

9 United Independent School District Localización – Relojes Escuelas Preparatorias Escuelas SecundariasEscuelas Primarias Administración CentralSAC / Artes Food ServiceTransportacion North Compound Transportacion South Compound Service Center Departmento de Policia (3) relojes 2 oficina 1 cafeteria (2) relojes 1 oficina 1 cafeteria (2) relojes 1 oficina 1 cafeteria (1) reloj Brantley Hall (2) relojes (2) relojes (2) relojes (1) Reloj Warehouse Purchasing (2) relojes Facilities JJ Nunez (4) relojes 1 Fine Arts 1 Meeting Room 1 SAC 1 Athletics Ofc 1 Krueger Field (1) relojes * Hr dept * Tech. Ofc * IT * MIS * Central Ofc * Fed Prog * Student Services * Risk Mgmt

10 United Independent School District Kronos Time Management System By the end of this presentation you should be able to: View Timecard Regular & Overtime Hours (Recorded) View Timecard Regular & Overtime Hours (Recorded) [Last and Current week (pay period)] View Comp Time Balances(Earned) View Comp Time Balances(Earned) [Running Balance] Retrieve Leave Time Balances(from Finance+) Retrieve Leave Time Balances(from Finance+) a. State Personal b. State Sick c. Local Expectations

11 United Independent School District Kronos Time Management System Al final de esta presentación usted será capaz de: Obtener horas Regulares y Tiempo Extra (registradas) Obtener horas Regulares y Tiempo Extra (registradas) [Período Actual de Pago] Obtener Balances del Tiempo Compensatorio (acumuladas) Obtener Balances del Tiempo Compensatorio (acumuladas) [Balance Corriente] [Balance Corriente] Obtener Balances de Ausencias (en Finance+) Obtener Balances de Ausencias (en Finance+) a. dias personales b. dias de enfermedad c. dias locales Expectativas

12 United Independent School District Kronos Clock Function Keys Numeric Keypad Enter Key Enter Key Biometric Scanner Display Screen

13 United Independent School District Reloj Kronos Teclado de Funciones Teclado Numérico Tecla de Ingreso Tecla de Ingreso Escáner Biometrico Pantalla Informativa

14 United Independent School District Kronos Time Management System Note: The KEY to using Kronos is Your Employee# -and- Finger Scan View Timecard Online Select Time Period Previous Pay PeriodCurrent Pay Period Next Pay PeriodToday YesterdayWeek to Date Last Week How can I : View my TIMECARD ? 1. Screen 1: Hit Function Key # 8 MORE 2. Screen 2: Hit Function Key # 2 View Timecard 3. Enter your 4-5 digit emp # using the numeric key pad and hit [Enter] 4. Place your finger on sensor What will I see ? Pressing a blue function key will bring up your timecard on the clock screen… or Swipe your employee ID

15 United Independent School District TIMECARD VIEW View Timecard Online Doe, Jane Current Pay Period Mon 2/127a 2:15pm Mon 2/123:15p5pShift Total: 9.00 Tue 2/137a5pShift Total: 9.00 Wed Use the scroll buttons to scroll up or down to view all timecard entries and totals Mon 2/127a 2:15pm Mon 2/123:15p5pShift Total: 9.00 Tue 2/137a5pShift Total: 9.00 Wed 2/147:15a4:30p Wed 2/144:40p10pShift Total: Fri 2/16Absent Exc8.0 Family IllnessShift Total: 8.00 Total: Use the (Esc)ape button to exit Timecard View

16 United Independent School District Kronos Time Management System Nota: La LLAVE para utilizar Kronos es su Numero de Empleado y su Huella View Timecard Online Select Time Period Previous Pay PeriodCurrent Pay Period Next Pay PeriodToday YesterdayWeek to Date Last Week ¿Cómo puedo yo : Ver mi TARJETA DE MARCA ? 1. Pantalla 1: Oprima tecla de funciones # 8 MORE 2. Pantalla 2: Oprima tecla de funciones # 2 View Timecard 3. Incorpore su numero de empleado usando el teclado numerico y oprime [Enter] 4. Registre su huella en el sensor ¿Que vere ? Oprimiendo las teclas azules le ensena su tarjeta de marca en la pantalla… o Use su tarjeta de Identificacion

17 United Independent School District TIMECARD VIEW View Timecard Online Doe, Jane Current Pay Period Mon 2/127a 2:15pm Mon 2/123:15p5pShift Total: 9.00 Tue 2/137a5pShift Total: 9.00 Wed Use los botenes de flecha para subir y bajar la vista en la pantalla Mon 2/127a 2:15pm Mon 2/123:15p5pShift Total: 9.00 Tue 2/137a5pShift Total: 9.00 Wed 2/147:15a4:30p Wed 2/144:40p10pShift Total: Fri 2/16Absent Exc8.0 Family IllnessShift Total: 8.00 Total: Use el boton (Esc)ape al terminar Timecard View

18 United Independent School District Kronos Time Management System Note: The KEY to using Kronos is Your Employee# -and- Finger Scan View Accruals Online Doe, Jane *As of Accrual Projections through Projections How can I : View my Leave & Comp ? 1. Screen 1: Hit Function Key # 8 MORE 2. Screen 2: Hit Function Key # 4 View Accruals 3. Enter your 4-5 digit emp # using the numeric key pad and hit [Enter] 4. Place your finger on sensor What will I see ? Press the key to bring up your leave & comp time on the clock screen… or Swipe your employee ID

19 United Independent School District ACCRUAL VIEW View Accruals Online Doe, Jane As of 2/14/2007 Comp Time OT4.5 Hour Comp Time REG0.0 Hour Local5.0 Day State Personal2.5 Day State Sick9.0 Day Use the (Esc)ape button to exit Timecard View

20 United Independent School District Kronos Time Management System 1. Kronos considers the Work Week as : Monday 12am to Sunday 11:59pm Current Pay Period 2. Kronos Finger-scans are ELECTRONIC. HR scans your Biometric fingerprint on Kronos system. How does this affect you ? Provides Timecard Security: only YOU are authorized to enter or view your timecard information on the clock. 3. Finance+ maintains Leave Absences not Kronos. How does this affect the Leave Balance displayed on the screen ? Leave Balances are as of the last Finance+ update [ in Hours ] Things to Consider

21 United Independent School District Kronos Time Management System 1. Kronos considera la semana del trabajo de : Lunes 12am a Domingo 11:59pm Período Actual de Pago 2. Kronos registra sus huellas ELECTRONICAMENTE. Dept de Recursos Humanos registra huellas Biometricas. ¿Cómo le afecta a usted ? Prevee seguridad para su tarjeta de marca: solamente USTED esta autorisado para registrar or ver su informacion en la pantalla del reloj Kronos. 3. Finance+ mentiene las ausencias, no Kronos. ¿Cómo afecta el balance de Ausencias mostrado en la pantalla ? balances de ausencias son de el ultimo actualización [en Horas] Cosas a Considerar

22 The way you enter time into this little black box is how you will get paid ! United Independent School District Kronos Time Management System

23 Asi como registran sus horas en esta cajita es como se determina su pago ! United Independent School District Kronos Time Management System

24 This is why it is so important to submitthe UISD edit log for any corrections to your timecard that may affect your pay.

25 United Independent School District Kronos Time Management System Por eso es muy importante entregarla forma titulada UISD edit log para correjir su tarjeta de marca que pueda affectar su pago.

26 United Independent School District Kronos Time Management System you should now be able to: you should now be able to: Retrieve Regular and Overtime Hours Worked Retrieve Comp Time Balances Retrieve Leave Time Balances a. State Personal b. State Sick c. Local

27 United Independent School District Kronos Time Management System Ahora usted debe de estar preparado para: Ahora usted debe de estar preparado para: Obtener información de horas regulares y horas extras trabajadas Obtener información de balances de tiempo compensatorio Obtener información de balances de ausencias a. dias personales b. dias de enfermedad c. dias locales

28 United Independent School District Kronos Time Management System Questions And Answers

29 Preguntas Y Respuestas

30 Frequently Asked Questions TIMECARDS Q: Whats the procedure for timecard shortage of hours for PARAs? A: The shortage can be deducted from comp-time balance in Kronos and the appropriate pay code entered in Kronos to complete the weekly hours required. Shortages without leave/comp available are handled at the discretion of the campus / dept administrator or Human Resources. Q: Whats the procedure for timecard shortage of hours for a AUXs? A: Auxiliary employees only get paid for hours worked. They are not required to make up time. Q: If an employee is short hours this week, can they make-up hours the following week? A: No. Make-up hours must be worked during the same week. An administrator may allow for flex time in order to make-up hours during the same week only. An employee can not work extra hours the following week because those hours are subject to overtime rules that can not be waived.

31 United Independent School District Kronos Time Management System Frequently Asked Questions TIMECARDS Q: May an employee clock-out but continue to work (i.e. to catch up or for Jamaicas)? A: No. Employees need to be compensated for ALL HOURS WORKED. An administrator MAY request an employee work after hours but MUST have the employee be on the clock. Q: How do I correct Missing Punches? A: An employee is responsible for entering punches on their timecard. If an employee misses entering a punch at the clock, they need to fill out an edit form with the date and time of the missed punch and have it approved by their administrator before the correction is made in Kronos.

32 United Independent School District Kronos Time Management System Frequently Asked Questions LEAVE TIME Q: Why don't Leave Balances in Kronos match the Leave Balances in Finance+? A: Leave balances are maintained in Finance+. Kronos gets updates periodically and only reflects balances as of the last update. Remember that timely entry of absences is critical to having an accurate Leave Balance in Finance+. Yearly Leave allotments are posted in Finance+ each September 1st and are then posted in Kronos on the next update run. Q: What is the difference between Comp Time OT & Comp Time REG buckets? A: Comp Time OT = overtime accrued at time-and-a-half (worked hours > 40). Comp Time REG = overtime accrued at straight time (PARA35 worked hours between 35-40) (PARA40 non-worked hours > 40 Example: absence excused, jury duty, holiday, vacation, bereavement).

33 United Independent School District Kronos Time Management System Frequently Asked Questions LUNCH TIME Q: How much time does an employee have for lunch? A: Employees have a minimum of 30 MINUTES for a duty free lunch. Administrators will review lunch breaks and advise employees who take a short lunch. Lunch should be away from the work area in order to be considered a bonified meal. Only an administrator can authorize work thru lunch and cancel a meal deduction.


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