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United Independent School District Kronos Time Management System PRESENTER TECHNOLOGY:Norma Perez Kronos Manager Jose Juan Nuñez & Norma Perez Administrative.

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Presentación del tema: "United Independent School District Kronos Time Management System PRESENTER TECHNOLOGY:Norma Perez Kronos Manager Jose Juan Nuñez & Norma Perez Administrative."— Transcripción de la presentación:

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2 United Independent School District Kronos Time Management System PRESENTER TECHNOLOGY:Norma Perez Kronos Manager Jose Juan Nuñez & Norma Perez Administrative Services / Data Analyst Welcome to Kronos Training Please pick up a UISD Guideline & submit signature page to PD

3 United Independent School District Kronos Sistema de Manejo del Tiempo PRESENTADORA TECNOLOGÍA: Norma Perez Supervisora de Kronos Jose Juan Nuñez & Norma Perez Servicios Administrativos / Analista de Sistemas Bienvenidos al Entrenamiento de Kronos Favor de obtener documento titulado UISD Guideline y entrege la ultima pagina con su firma

4 United Independent School District Kronos Time Management System What is Kronos ? Kronos is United ISDs official time keeping computer system that electronically tracks hours in timecards. Kronos is United ISDs official time keeping computer system that electronically tracks hours in timecards. Finger Scans are used to verify employee punches at the clock. Finger Scans are used to verify employee punches at the clock. A Timecard Supervisor (TCS) monitors and edits employee timecards and assigns schedules. A Timecard Supervisor (TCS) monitors and edits employee timecards and assigns schedules. Introduction

5 United Independent School District Kronos Time Management System ¿Que es Kronos ? Kronos es el sistema de rastreo de tiempo de UISD que calcula horas de tarjetas de marcar Kronos es el sistema de rastreo de tiempo de UISD que calcula horas de tarjetas de marcar El systema lee huellas digitales para verificar el registro de horas del empleado El systema lee huellas digitales para verificar el registro de horas del empleado Timecard Supervisors se encargan de correjir y mantener las tarjetas de marca y asignar horarios. Timecard Supervisors se encargan de correjir y mantener las tarjetas de marca y asignar horarios. Introducción

6 United Independent School District Kronos Time Management System What has changed with Kronos? Extra-Duty Schedules will now be assigned and accepted on the Kronos clock. Extra-Duty Schedules will now be assigned and accepted on the Kronos clock. [ View Schedule ] function key will now be used by PD to view extra-duty assignments. [ View Schedule ] function key will now be used by PD to view extra-duty assignments. [ PD OT Response ] function key will now be used by PD to accept extra-duty assignments. [ PD OT Response ] function key will now be used by PD to accept extra-duty assignments. When will this start? Effective School Year PD Dept Changes

7 United Independent School District Kronos Time Management System ¿ Que cambios hay en Kronos? Horarios para Horas Extra seran asignados y aceptados electronicamente en el reloj de Kronos Horarios para Horas Extra seran asignados y aceptados electronicamente en el reloj de Kronos Tecla de functiones [ View Schedule ] se oprime para verificar si horas extras han sido asignadas. Tecla de functiones [ View Schedule ] se oprime para verificar si horas extras han sido asignadas. Tecla de funciones [ PD OT Response ] se oprime para aceptar el horario asignado. Tecla de funciones [ PD OT Response ] se oprime para aceptar el horario asignado. ¿Cuando comiensa este processo? Effectivo Año Escolar PD Dept Changes

8 How do I check if Ive been OFFERED Extra Duty ? 1. Hit [more] to advance to page 2 2. Hit Function Key #12 [View Schedule] 3. Enter your 4-5 digit emp # and [Enter] What will I see ? Event assigned: Administrative [952] Administrative [952] Fine Arts [890] Fine Arts [890] Game [899] Game [899]Location: [359] = highway 359 (Sac, Fine Arts) [359] = highway 359 (Sac, Fine Arts) [201] = Lindenwood (Central Office, Krueger Field) [201] = Lindenwood (Central Office, Krueger Field) *if a game doesnt have 359 or 201, its at the campus Check Current Week Schedule: Check Current Week Schedule: View Schedule Online Schedule – Doe, Office Fri 6/19:5:00PM 9:30PM /359////952/ Fri 6/19:5:00PM 9:00PM /359///890/001/ Fri 6/19: 5:30PM 10:00PM /359///899/002/ /201///899/041/ Enter Badge___ or Swipe your employee ID United Independent School District Kronos Time Management System

9 UISD will provide security for non-uisd events at the SAC and Krueger Field. [ 359 ] [ 201 ] Schedules will have a proceeding code Non-uisd: LISD [ 4 ] CITY [ 5 ] Event always: Administrative [952] Location: [359] = highway SAC [359] = highway SAC [201] = Lindenwood -- Krueger Field [201] = Lindenwood -- Krueger Field View Schedule Online Schedule – Doe, Office Fri 6/19:5:00PM 9:30PM 4/359////952/ 5/201////952/ United Independent School District Kronos Time Management System

10 ¿Como verifico si me OFRESEN Horas Extras ? 1. Oprima tecla [more] y advance a pajina 2 2. Oprima tecla azul #12 [View Schedule] 3. Incopore su # de empleado y oprima [Enter] ¿Que veré ? Evento asignado: Administrativo [952] Administrativo [952] Departamento Fine Arts [890] Departamento Fine Arts [890] Partido Atletico [899] Partido Atletico [899]Sitio: [359] = carretera 359 (Sac, Fine Arts) [359] = carretera 359 (Sac, Fine Arts) [201] = Lindenwood (Oficina Central, Campo Krueger) [201] = Lindenwood (Oficina Central, Campo Krueger) *un partido atletico sin code 359 o 201, se localiza en esa escuela Verifiqué Horario de Semana Corriente: Verifiqué Horario de Semana Corriente: View Schedule Online Schedule – Doe, Office Fri 6/19:5:00PM 9:30PM /359////952/ Fri 6/19:5:00PM 9:00PM /359///890/001/ Fri 6/19: 5:30PM 10:00PM /359///899/002/ /201///899/041/ Enter Badge___ o Pase su tarjeta de empleo United Independent School District Kronos Time Management System

11 UISD provee seguridad para otros eventos en el SAC y Campo Krueger. [ 359 ] [ 201 ] Horarios tendran el sigiente code Fuera del districto uisd: LISD [ 4 ] CIUDAD [ 5 ] Evento siempre sera: Administrativo [952] Sitio: [359] = carretera SAC [359] = carretera SAC [201] = Lindenwood – Campo Krueger [201] = Lindenwood – Campo Krueger View Schedule Online Schedule – Doe, Office Fri 6/19:5:00PM 9:30PM 4/359////952/ 5/201////952/ United Independent School District Kronos Time Management System

12 Approve Timecard Online Select Time Period Previous Pay PeriodCurrent Pay Period Next Pay PeriodToday YesterdayWeek to Date Last Week How do I ACCEPT Extra Duty ? 1. Hit [more] to advance to page 2 2. Hit Function Key # 13 [PD OT Response] 3. Enter your 4-5 digit emp # and [enter] 4. Place your finger on sensor What will I see ? Select [Current Pay Period] or Swipe your employee ID Current Week: United Independent School District Kronos Time Management System Enter Badge___

13 Approve Timecard Online Doe, Officer Current Pay Period Mon 2/127a 2:15pm Mon 2/123:15p5pShift Total: 9.00 Tue 2/137a5pShift Total: 9.00 Wed 2/147:15a4:30p Wed 2/144:40p10p Shift Total:14.58 Approve Use the scroll buttons to scroll down to see APPROVE Hit [enter] Timecard Successfully Approved. Use the (Esc)ape button to exit Approval View You have now ACCEPTED the Extra Duty for the Current Week United Independent School District TIMECARD VIEW How do I ACCEPT Extra Duty ? for the Current Week:

14 Approve Timecard Online Doe, Officer Current Pay Period Mon 2/127a 2:15pm Mon 2/123:15p5pShift Total: 9.00 Tue 2/137a5pShift Total: 9.00 Wed 2/147:15a4:30p Wed 2/144:40p10p Shift Total:14.58 Remove Approval Use the scroll buttons to scroll down to see REMOVE APPROVAL Hit [enter] Approval Removed. Use the (Esc)ape button to exit Approval View You have now REJECTED the Extra Duty for the Current Week United Independent School District TIMECARD VIEW How do I REJECT Extra Duty ? for the Current Week: Accept the schedule first. Repeat the process and the screen will now display the following…

15 Approve Timecard Online Select Time Period Previous Pay PeriodCurrent Pay Period Next Pay PeriodToday YesterdayWeek to Date Last Week ¿ Como ACEPTO el horario de Horas Extra ? 1. Oprima tecla [more] y advance a pajina 2 2. Oprima tecla azul # 13 [PD OT Response] 3. Incopore su # de empleado y oprima [enter] 4. Ponga su dedo en el sensor Que veré ? Oprima tecla azul [Current Pay Period] o Pase su tarjeta de empleo Semana Corriente: United Independent School District Kronos Time Management System Enter Badge___

16 Approve Timecard Online Doe, Officer Current Pay Period Mon 2/127a 2:15pm Mon 2/123:15p5pShift Total: 9.00 Tue 2/137a5pShift Total: 9.00 Wed 2/147:15a4:30p Wed 2/144:40p10p Shift Total:14.58 Approve Use los botones de flecha para bajar la vista y aprobar APPROVE Oprima [enter] Timecard Successfully Approved. Use el boton (Esc)ape al terminar Con eso ha ACEPTADO Horas Extras Para la Seman Corriente United Independent School District TIMECARD VIEW ¿ Como ACEPTO el horario de Horas Extra ? para la Semana Corriente:

17 Approve Timecard Online Doe, Officer Current Pay Period Mon 2/127a 2:15pm Mon 2/123:15p5pShift Total: 9.00 Tue 2/137a5pShift Total: 9.00 Wed 2/147:15a4:30p Wed 2/144:40p10p Shift Total:14.58 Remove Approval Use los botones de flecha para bajar la vista REMOVE APPROVAL Oprima [enter] Approval Removed. Use el boton (Esc)ape al terminar Usted ha NEGADO las Horas Extras de la semana Corriente United Independent School District TIMECARD VIEW Como puedo NEGAR Horas Extras ? para la semana Corriente : Primero Acepte el horario. Repite el processo y la pantalla ahora demonstrara lo sigiente…

18 What if the OT response DEADLINE MISSED ? 1. Hit [more] to advance to page 2 2. Hit Function Key #14 [Messages] 3. Enter your 4-5 digit emp # and [Enter] What will I see ? OVERTIME WITHDRAWN Event:Deadline: You have the option to [Delete] the message or [Esc]ape Check Messages on the clock: Check Messages on the clock: Message 1 of 1 From: j3980 Subject: PD OT VOIDED Received: 8/13/2009 OVERTIME WITHDRAWN event: Fri 8/14/09 UHS vs LBJ deadline: 8/12/09 ExpiredDelete Enter Badge___ or Swipe your employee ID United Independent School District Kronos Time Management System

19 Que occure si se pasa la Fecha de Vencimiento? 1. Oprima [more] y avance a pajina 2 2. Oprima tecla de funciones #14 [Messages] 3. Incopore su # de empleado y [Enter] ¿Que vere ? REVOCACION de Horas Extras Evento: Fecha de vencimiento: Puede borrar el mensaje [Delete] o [Esc]ape Revise sus Mensajes en el reloj: Revise sus Mensajes en el reloj: Message 1 of 1 From: j3980 Subject: PD OT VOIDED Received: 8/13/2009 OVERTIME WITHDRAWN event: Fri 8/14/09 UHS vs LBJ deadline: 8/12/09 ExpiredDelete Enter Badge___ o Pase su tarjeta de empleo United Independent School District Kronos Time Management System

20 How do I REPORT for Extra Duty ? Upon ARRIVAL to Location: Upon ARRIVAL to Location: 1. Hit Function Key # 7 Organization Xfer 2. Enter Organization # [899 athletics, 890 Fine Arts, 952 Administrative] [899 athletics, 890 Fine Arts, 952 Administrative] and hit the [Enter] key and hit the [Enter] key 3. Enter your Emp # using the numeric key pad and hit the [Enter] key What will I see ? a.) Accepted location b.) your name c.) Assignment youre reporting to d.) Time and Date you began your shift Accepted Labor Transfer Officer Doe Labor Account :00 p.m. Fri Sept-4-09 Labor Transfer… Organization FINE ARTS Enter Badge 999

21 United Independent School District Kronos Time Management System ¿Como me REPORTO para la Asignacion de Horas Extra ? al LLEGAR al sitio: al LLEGAR al sitio: 1. Oprima tecla azul # 7 Organization Xfer 2. Incopore la code del evento Organization # [899 athletico, 890 Fine Arts, 952 Administrativo] [899 athletico, 890 Fine Arts, 952 Administrativo] y oprima [Enter] y oprima [Enter] 3. Incopore su # de empleado y oprima [enter] ¿Que veré ? a.) asignacion aceptada Accepted b.) su nombre c.) Sitio reportado [890] d.) fecha y hora al reportarse Accepted Labor Transfer Officer Doe Labor Account :00 p.m. Fri Sept-4-09 Labor Transfer… Organization FINE ARTS Enter Badge 999

22 United Independent School District Kronos Time Management System What will my timecard look like? Employee reported to 890 Fine Arts as assigned but… Punched Early (scheduled at 5:30pm)

23 United Independent School District Kronos Time Management System ¿Como se refleja la actividad en mi tarjeta de marca? El empleado se registro en departamento 890 Fine Arts como asignado pero… Se reporto antes de tiempo Early In (el horario asignado fue para la 5:30pm)

24 United Independent School District Kronos Time Management System How do I know when Extra Duty was Offered by PD? Kronos keeps track of the date & time Extra Duty was OFFERED How does PD know when Extra Duty was Accepted by me? Kronos keeps track of the date & time You ACCEPTED it at the clock.

25 United Independent School District Kronos Time Management System ¿Como verifico cuando la asignacion de Horas Extras fuero Ofrecidas por PD? Kronos captura la fecha y hora cuando Horas Extras son OFRESIDAS ¿Como verifica PD cuando se Aceptan las Horas Extras Asignadas? Kronos captura la fecha y hora cuando Usted ACEPTA la asignacion en el reloj.

26 United Independent School District Kronos Clock Extra Duty can now be: 1. Offered and viewed on the clock (schedule) 2. Accepted by you electronically (approval) 3. Reported on your timecard (punch) View Schedule PD OT Response Organization Xfer

27 United Independent School District Kronos Clock Horas Extras se: 1. Ofrecen y se reflejan en la pantalla del reloj (horario) 2. Aceptan electronica- mente via el reloj (aprovado) 3. Registran en su tarjeta de marca (ponchada) View Schedule PD OT Response Organization Xfer

28 United Independent School District Kronos Time Management System Any Questions?

29 Algunas Preguntas?

30 1 Press [ more ] 2. Press [ View Schedule ] OT Assignments 1. Press [ more ] 2. Press [ View Schedule ] weekday mm/dd: (start – end) non- uisd / location /// event / campus/ Non-uisd: 4 = LISD5 = CITY /359/ = SAC - FineArts /201/ = Lindenwood - Krueger / / = Campus - Dept ///890/ = Fine Arts ///899/ = Athletic ///952/ = Administrative /001/ = UHS /002/ = USHS /003/ = AHS /009/ = LBJ /041/ = UMS /043/ = USMS /044/ = SGMS /045/ = WMS /046/ = CMS /047/ = LOMS /048/ = TMS /053/ = AGMS /054/ = LBV 3. Hit [ESC] key 3. Hit [ESC] key 1. Press [ more ] 2. Press [ PD OT Response ] 3. Press [ Current Pay Period ] OT Response 1. Press [ more ] 2. Press [ PD OT Response ] 3. Press [ Current Pay Period ] ……4a. Scroll Down ACCEPT OT: ……4a. Scroll Down Approve OT: Approve first (steps 1-6) …….Repeat 1-3 & continue DECLINE OT: …….Approve first (steps 1-6) …….Repeat 1-3 & continue 4b. Scroll Down 5. Hit ( Enter ) 6. Hit [ESC] key 4b. Scroll Down Remove 5. Hit ( Enter ) 6. Hit [ESC] key 1.Press [more] 2. Press [PD Duty] 3. Hit ( Enter ) [9 PD Duty] 4. Enter [ = Crime Investigation …[ ] = Dispatch …[ ] = Traffic Control …[ ] = Tutorials 5. Enter [Employee#] PD DUTY special detail 1. Press [more] 2. Press [PD Duty] 3. Hit ( Enter ) [9 PD Duty] 4. Enter [duty #] …[ 1 ] = Crime Investigation …[ 2 ] = Dispatch …[ 3 ] = Traffic Control …[ 4 ] = Tutorials 5. Enter [Employee#] End of Duty End of Duty regular schedule GUARDS: Press [Organization Xfer] OFFICERS: Press [Stop Transfer] OUT FOR DAY: Punch Out time

31 1Oprima [ more ] 2. Oprima [ View Schedule ] Horas Extras Ofrecidas 1. Oprima [ more ] 2. Oprima [ View Schedule ] Dia mm/dd: (comienso – termina) no-uisd / sitio /// evento / escuela/ No-uisd: 4 = LISD 5 = CIUDAD /359/ = SAC – Dept FineArts /201/ = Lindenwood - Krueger / / = Escuela - Departamento ///890/ = Departamento Fine Arts ///899/ = Partido Atletico ///952/ = Administrativo /001/ = UHS /002/ = USHS /003/ = AHS /009/ = LBJ /041/ = UMS /043/ = USMS /044/ = SGMS /045/ = WMS /046/ = CMS /047/ = LOMS /048/ = TMS /053/ = AGMS /054/ = LBV 3. Oprima boton [ESC] 3. Oprima boton [ESC] 1.Oprima [ more ] 2. Oprima [ PD OT Response ] 3. Oprima [ Current Pay Period ] Respuesta a horas extras 1. Oprima [ more ] 2. Oprima [ PD OT Response ] 3. Oprima [ Current Pay Period ] ……4a. Bajo la Vista ACCEPTO Horas Extras: ……4a. Bajo la Vista Approve Horas Extras: Aprueve (puntos 1-6) …….Repita 1-3 & continue NEGO Horas Extras: …….Aprueve (puntos 1-6) …….Repita 1-3 & continue 4b. Bajo la Vista 5. Oprima boton ( Enter ) 6. Oprima boton [ESC] 4b. Bajo la Vista Remove 5. Oprima boton ( Enter ) 6. Oprima boton [ESC] 1.Oprima [more] 2. Oprima [PD Duty] 3. Oprima ( Enter ) [9 PD Duty] 4. Anote la code [ = Investigacion Criminal …[ ] = Despacho …[ ] = Control de Trafico …[ ] = Estudios Tutorials 5. Anote su code de [Empleado] PD DUTY asignacion especial 1. Oprima [more] 2. Oprima [PD Duty] 3. Oprima ( Enter ) [9 PD Duty] 4. Anote la code [duty #] …[ 1 ] = Investigacion Criminal …[ 2 ] = Despacho …[ 3 ] = Control de Trafico …[ 4 ] = Estudios Tutorials 5. Anote su code de [Empleado] Fin de asignacion Fin de asignacion horario regular GUARDIAS: Oprima [Organization Xfer] OFICIAL: Oprima [Stop Transfer] TERMINO: Punch Out hora


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