United Independent School District Kronos Time Management System Welcome to Kronos Employee Training “Viewing Timecards & Entering Time” PRESENTERS TECHNOLOGY: Norma Perez Kronos Administrator Jose Juan Nuñez & Norma Perez Systems Analyst / Data Analysts Good [ Morning – Afternoon ] Ladies & Gentlemen And Welcome to the Kronos Employee Training Our presentation will be translated from English to Spanish to ensure that the entire audience feels comfortable and fully understands the functions we’ll be reviewing today. All questions are important but because of timing constraints, we ask that you please hold your questions until the end of the presentation. Now let us focus our attention to the display screen and we can begin.

United Independent School District Kronos Sistema de Manejo del Tiempo Bienvenidos al Entrenamiento Kronos “Revisando Trajetas de Marca y Registrando Horas” PRESENTADORES TECNOLOGÍA: Norma Perez Supervisora de Kronos Jose Juan Nuñez & Norma Perez Servicios Administrativos / Analista de Sistemas [ Buenos Dias – Buenas Tardes ] Damas y Caballeros Y Bienvenidos al Entrenamiento para Empleados de Kronos Nuestra presentacion sera transladada de Ingles a Espanol para segurar que nuestra audencia este confortable y comprendera la explicacion de los funciones que estaremos revisando hoy. Sus preguntas se consideran al final de nuestra presentacion. Ahora comensemos con nuestro enfoque en la pantalla.

United Independent School District Kronos Time Management System Expectations By the end of this presentation you should be able to: Record punches at the clock [Pin-punch and ID Card-Swipe] View Timecard online [Computer in employee lounge] Register Field Trips & Activities [including Pre-K Routes]

United Independent School District Kronos Time Management System Expectativas Al final de esta presentación usted será capaz de: Registrar horas trabajadas [Usando las teclas numericas o su tarjeta de identificacion] Obtener horas Regulares y Tiempo Extra (Registradas) [usando la computadora en la sala de empleados] Registrar Viajes y Actividades [incluso Pre-K]

United Independent School District Kronos Time Management System Computer View How can I view my Timecard? On the Computer 1. Sign-on Screen 2. Timecard Layout 1.) Anyone who used a paper timecard before to register their hours is now using an Kronos clock to register their hours electronically: They are: a.) Paras b.) Hourlys c.) Part-Timers 2.) These groups of employees are called “Classified employees” You are Non-Exempt from overtime: this means that if you work over 35-40 hours, you will either earn comp-time or be paid overtime. 3.) Paras earn comp-time hours Hourlys are paid overtime hours Both are tracked in Kronos depending on your classification.

United Independent School District Kronos Time Management System Computer View ¿como puedo ver mi tarjeta de marca? En la computadora: 1. Pantalla de Registracion en computadora 2. Vista de su tarjeta de marca en computadora 1.) Anyone who used a paper timecard before to register their hours is now using an Kronos clock to register their hours electronically: They are: a.) Paras b.) Hourlys c.) Part-Timers 2.) These groups of employees are called “Classified employees” You are Non-Exempt from overtime: this means that if you work over 35-40 hours, you will either earn comp-time or be paid overtime. 3.) Paras earn comp-time hours Hourlys are paid overtime hours Both are tracked in Kronos depending on your classification.

United Independent School District Kronos Clocks - Locations High Schools Middle Schools Elementary Schools (3) clocks 1 office 1 custodian 1 cafeteria (2) clocks 1 office 1 cafeteria (2) clocks 1 office 1 cafeteria Central Administration SAC / Fine Arts Police Department (1) Clock at * Hr dept * Tech. Ofc * IT * MIS * Central Ofc (3) clocks 1 Fine Arts 1 Field House 1 Athletics Ofc (1) clock Headquarters Brantley Hall Transportation Compounds Instruction Hwy359 Every school has at least 2 clocks: 1-main clock 1-cafeteria clock All Departments have clocks in strategic locations: Central Office SAC/Fine Arts PD Dept Including the bigger departments like: Transportation Food Service Facilities Food Service Service Center (1) Clock at Warehouse Purchasing (2) clocks at Facilities (4) Clocks 2 North 2 South (2) clocks (2) clocks JJ Nunez

United Independent School District Localización – Relojes Escuelas Preparatorias Escuelas Secundarias Escuelas Primarias (3) relojes 2 oficina 1 cafeteria (2) relojes 1 oficina 1 cafeteria (2) relojes 1 oficina 1 cafeteria Administración Central SAC / Artes Departmento de Policia (1) relojes * Hr dept * Tech. Ofc * IT * MIS * Central Ofc (2) relojes 1 Fine Arts 1 Field Area (1) reloj Headquarters Brantley Hall Transportacion North Compound escuela tiene al menos 2 relojes: 1-reloj principal 1-reloj en la cafetería. Todos los Departamentos tienen relojes en lugares estratégicos: Oficina Central SAC/Fine Arts Departamento de Policía Incluso los departamentos grandes como: Transportación y las Instalaciones de Food Service (Servicios de Alimentos) Transportacion South Compound Food Service Service Center (1) Reloj Warehouse Purchasing (2) relojes Facilities (2) relojes (2) relojes (2) relojes JJ Nunez

United Independent School District Kronos Clock Display Screen Function Keys ‘Enter Key’ Numeric Keypad ALL KRONOS CLOCKS LOOK EXACTLY THE SAME. These are the different parts of the clock. Our first focus is on this area, it’s called the a.) Display Screen…It will display important information. Next are the blue bottons found on either side, these are the: b.) Function Keys (8 blue keys) Notice the: c.) Numeric key pad and d.) Enter Key Underneath is the e.) Biometric scanner (used to read your fingerprint) Biometric Scanner

United Independent School District Reloj Kronos Pantalla Informativa Teclado de Funciones ‘Tecla de Ingreso’ Teclado Numérico ALL KRONOS CLOCKS LOOK EXACTLY THE SAME. These are the different parts of the clock. Our first focus is on this area, it’s called the a.) Display Screen…It will display important information. Next are the blue bottons found on either side, these are the: b.) Function Keys (8 blue keys) Notice the: c.) Numeric key pad and d.) Enter Key Underneath is the e.) Biometric scanner (used to read your fingerprint) Escáner Biometrico

United Independent School District Kronos Time Management System Functions How can I : View my TIMECARD ? Log-on Screen Enter your Employee # Enter last 5 # of SSN

United Independent School District Kronos Time Management System Funciones ¿Cómo puedo yo : Ver mi TARJETA DE MARCA ? Pantalla de Registracion Incopore su # de empleado Incopore ultimos 5 # de SSN

United Independent School District Kronos Time Management System Timecard View Current Week View Previous Week View Timecard Field Trips worked Punches Pay Codes entered Totals

United Independent School District Kronos Time Management System Pantalla con Tarjeta de Marca Semana Pasada Semana Corriente Tarjeta de Marca Field Trips trabajados Punchadas Codigos manuales Totales

United Independent School District Kronos Time Management System How do I enter an ACTIVITY or FIELD TRIP ? Begin This SHIFT by: Hit Function Key # 3 “Drvr Act-Field Trip” For Activities: Enter Bus# or “999” for Pre-K for Trips: Enter Trip# hit the [Enter] key 3. Enter your Emp # using the numeric key pad hit the [Enter] key What will I see ? a.) “Accepted” transaction b.) your name c.) Bus# or Trip# you’re reporting to d.) Time and Date you began your shift Start Work Rule Transfer Number 163 Enter Badge 789 or Swipe your employee ID Accepted Work Rule Transfer Officer Doe Number 163 07:00 p.m. Fri Sept-4-09

United Independent School District Kronos Time Management System ¿Como registro una ACTIVIDAD o VIAJE ? Al comenzar su TURNO: Oprima tecla # 3 “Drvr Act-Field Trip” Para Actividades: Entre # Bus o “999” Pre-K para Viajes: Enter # Viaje oprima [Enter] 3. Incopore su # de Empleado oprima [Enter] ¿Que vere ? a.) transacción “Acceptada” b.) su nombre c.) el # del Bos o # del Viaje que se esta reportando d.) Fecha y Hora de comenzar su turno Start Work Rule Transfer Number 163 Enter Badge 789 o Pase su tarjeta de empleo Accepted Work Rule Transfer Officer Doe Number 163 07:00 p.m. Fri Sept-4-09

United Independent School District Kronos Time Management System you should now be able to: Record Hours (pin-punch and card-swipe) View your Timecard on-line (lounge computer) Record Field Trip or Activity

United Independent School District Kronos Time Management System Ahora usted debe de estar preparado para: Registrar sus horas usando teclas numericas o tarjeta de identificacion Obtener información usando la computadora Registrar sus horas para un Viaje o Actividad

United Independent School District Kronos Time Management System The way you enter time into this little “black box” is how you will get paid ! It is very important that you remember to use the clock to punch all your hours. Remember that the hours that are punched in the clock determine how many hours you will be paid at the end of the month (besides your regular pay).

United Independent School District Kronos Time Management System Asi como registran sus horas en esta “cajita ” es como se determina su pago ! It is very important that you remember to use the clock to punch all your hours. Remember that the hours that are punched in the clock determine how many hours you will be paid at the end of the month (besides your regular pay).

United Independent School District Kronos Time Management System This is why it is so important to submit the UISD edit log for any corrections to your timecard that may affect your pay. =

United Independent School District Kronos Time Management System Por eso es muy importante entregar la forma titulada “UISD edit log” para correjir su tarjeta de marca que pueda affectar su pago. =

United Independent School District Kronos Time Management System Questions And Answers This concludes our Presentation. Now we’re open for the “Questions & Answers” session.

United Independent School District Kronos Time Management System Preguntas Y Respuestas Esto concluye nuestra presentación Ahora seguiremos con la sesión de “Preguntas y Respuestas”