OAS Internship Program Department of Human Resources STEP BY STEP SELECTION PROCESS PROCESO DE SELECCIÓN PASO A PASO OAS Internship Program Department of Human Resources

CONTENT Contenido 1. Selection of interns 1.1 System Access 1.2 Review of candidates 1.2.1 Using Filters 1.2.2 See Candidates Profiles 1.3 Selection of candidates 1.3.1 Contact candidates 1.3.2 Selection of interns: Steps 2. Approval of candidates (DHR) 2.1 Final approval 2.2 Duties of Department of Human Resources 1. Selección de pasantes 1.1 Acceso al Sistema 1.2 Revisión de Candidatos 1.2.1 Uso de Filtros 1.2.2 Ver perfiles de candidatos 1.3 Selección de candidatos 1.3.1 Contactar candidatos 1.3.2 Selección de pasantes: Pasos 2. Aprobación de candidatos (DHR) 2.1 Aprobación final 2.2 Responsabilidades del Departamento Recursos Humanos

1. Selection of interns Selección de pasantes

Offices will receive an e-mail from: dhrs-Internships@oas.org System Access Acceso al Sistema BEFORE YOU SELECT AN INTERN: Authorization from the Director; Terms of reference (description of projects/assignments);  Physical space and equipment; Guarantee supervision (staff member who can provide an evaluation and the necessary tools to maximize Internship experience). SELECTION PROCESS: Identify possible fits (the Additional Filters button helps you to identify candidates by specific fields); Contact Applicants and set up interviews  (discuss schedules and duties); Submit request to DHR (once both parties, supervisor/applicant, have reached an agreement, fill out the Management and Terms of Reference sections and press "Request this applicant" button at the end of the application); 4.Print a copy for your records (the application will automatically be removed from the database after you have selected the candidate); 5.Final approval by DHR (your request will be reviewed by DHR and will give the final approval). Offices will receive an e-mail from: dhrs-Internships@oas.org Las Oficinas recibirán un correo electrónico desde: dhrs-Internships@oas.org Thank you for your continuing support to the OAS Internship Program. If you have any questions or need any assistance with the system, please do not hesitate to contact the Internship Coordinator, Natalia Franco at ext. (4932) or by email nfranco@oas.org CLICK HERE TO ACCESS THE SYSTEM

Revisión de candidatos Review of candidates Revisión de candidatos [Applications] Here, you can find the list of all applicants available for selection for the current Internship Session [Applications] Aquí, podrá encontrar la lista de todos los aplicantes disponibles para selección del periodo correspondiente

Using Filters Uso de Filtros [Basic Filters] Filters facilitate identifying potential candidates [Basic Filters] Los filtros facilitan identificar a los candidatos potenciales Alvarado [Basic Filters][Filtros Básicos] Los filtros facilitan identificar a los candidatos potenciales

Using Filters Uso de Filtros [Additional Filters] Find candidate by his/her major, speaking languages, etc. [Additional Filters] Encuentra a los candidatos por sus carreras, lenguajes que maneja, etc.

See Candidates Profiles Ver perfiles de candidatos [Candidates’ Profiles] To see a candidate’s profile you may do the following [Perfiles de Candidatos] Para ver el perfil de un candidato debe realizar lo siguiente

Contact Candidates Contactar Candidatos Contact candidate of your interest If candidate accepts, it is recommended to request a confirmation by written in order to assure he/she accepts the internship Example: We appreciate your time during our phone interview this afternoon. In reference to your application to the OAS Internship Program – Winter/Spring Session 2013 (January 24th – May 3rd), the Department of Human Resources of the OAS would like to confirm your acceptance to do your full-time internship with the OAS Internship Program. Please send us your confirmation at your earliest convenience. Best regards, XXXXX XXXX XXXXXXt - OAS Internship Program Department of Human Resources SAF - Secretariat for Administration and Finance Organization of American States 1889 F Street NW, Washington, D.C., 20006 T. (202) 458-XXXX | F. (202) 458-6276 XXXXX@oas.org www.oas.org Contactar al pasante del interés de la oficina De estar de acuerdo el pasante, se aconseja solicitar una confirmación por escrito para dejar constancia de que está de acuerdo con la pasantía

You will recieve an e-mail from Recibirá un Correo electrónico desde Selection of interns: STEPS Selección de candidatos: PASOS You will recieve an e-mail from Recibirá un Correo electrónico desde dhrs-Internships@oas.org Choose profile of candidate for selection Go to “Management” and fill out the required information Fill out “Terms of References” Once finished, click on “Request this applicant” Offices must indicate the reasons of the petition for new interns and the specify goals that interns must achieve. Las Oficinas deberán indicar los motivos de la petición del nuevo pasante y especificar los objectivos que el pasante debe completar. Elegir el perfil del candidato para la selección Seleccionar “Management” y completar con la información requerida Completar “Terms of References” Una vez finalizado, clickea “Request this applicant”

2. Approval of candidates (DHR) Aprobación de candidatos

Final Approval Aprobación Final Once Offices select their interns, the Department of Human Resources will review all requests in order to send the official letters of acceptance from the OAS Internship Program. Una vez que las Oficinas hayan escogido a su pasante, el Departamento de Recursos Humanos pasará a revisar todas las solicitudes, para luego enviar las cartas oficiales de aceptación por parte del Programa de Pasantías de la OEA. Each area will receive an automatic notification email Cada área recibirá un correo electrónico automático de notificación Your Request was Accepted By NFRANCO or Your Request was Rejected By NFRANCO

Duties of Dept. of Human Resources Responsabilidades del Dpto. de Recursos Humanos Send Letters of Acceptance Envío de cartas de aceptación Invitation to Virtual Community Invitación a la Comunidad Virtual Invitation to Virtual Platform (NING) for weekly activities Invitación a la Plataforma Virtual (NING) para las actividades semanales

Natalia Franco (NFranco@oas.org, ext 4932) For more information about the Electronic System, contact Natalia Franco (NFranco@oas.org, ext 4932) OAS Internship Program Department of Human Resources